What a check-in records
A check-in records that a person attended a program, and when. No other information is recorded.
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OpenHearth does not track where anyone is. There is no map, no background location, and no coordinates stored in the database. Participants check in by scanning a code at the door, or with staff at the front desk.
What your organization records
Staff maintain a record for each member: a name, and the details a funder requests, such as age group or self-reported identity. Staff enter and can correct these details. We do not add to them, and we do not sell them, share them or use them for any purpose other than operating OpenHearth for your organization.
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Only your organization can see its records. At your request, we will provide a copy of them or delete them.
Consent, and who owns the records
Anyone may decline to be counted in funder reports, and may change that decision later. Their visits are excluded from the figures, and every report states how many people were excluded, so the figures remain accurate.
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OpenHearth is built on the OCAP principles: Ownership, Control, Access and Possession. The records belong to your organization, not to us. We are a Canadian company, and we hold your records only to operate the service.
This website, and questions
This website is built on Wix, which records basic visit counts. If you complete the contact form, what you enter is sent to us by email. No other tracking occurs on this site.
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If anything on this page is unclear or out of date, please email hello@longtabledev.ca. Last updated October 2026.